General Accountability

Responsible for all aspects of managing a busy general litigation practice. Establishes and maintains organizational systems to manage paper-flow; client contact; drafting and filing documents; billing and administrative tasks.

Primary Responsibities

• Monitor emails for urgency, sensitivity and timelines
• Daily correspondence, document preparation, dicta-typing
• File preparation, organization and management
• Maintain BF system
• Draft timesheets, post time entries, billings, collections
• Communicate directly with clients, court reporters, experts and opposing counsel
• Book appointments, court and discovery dates and communicate with court registries
• Organize and assemble pleadings binders, application records, books of authorities, lists of documents, appeal records and appeal books
• Obtain and index cases from QuickLaw and other sources
  Other general and legal administrative tasks as required

Qualifications

• Positive and willing attitude
• Exceptionally organized, with strong file and calendar management skills
• Ability to function well under pressure, manage a high volume of work and multi-task
• Ability to handle confidential and sensitive information with discretion
• Ability to take initiative and think ahead
• Meticulously detail oriented – excellent spelling, grammar and proof-reading ability
• Ability to work collaboratively and efficiently with other team members
• Flexibility to perform overtime is required
• Minimum 5 years’ litigation experience
• Minimum typing speed of 60 wpm
• Intermediate to advanced proficiency in MS Word and Excel
• Preference will be given to candidates who have completed an accredited Legal Administrative Assistant program

Please forward resumes to Human Resources or e-mail: ejackson@farris.com.

We thank all candidates for their interest in Farris; however, only shortlisted candidates will be contacted.

General Accountability

The Corporate/Commercial LAA will support the Partner with an exceptionally busy practice by taking ownership for managing client and file information; establishing and maintaining organizational systems to manage paper-flow; direct client contact; researching and reviewing documents; document production; billing, filing, and other administrative tasks.

Primary Responsibilities

• Project management for the practice including prioritizing daily tasks, maintaining a Bring Forward system, scheduling meetings, etc.
• Document preparation for large corporate and securities transactions.
• SEDAR, SEDI, TSX and other filings.
• Frequent interaction with the firm’s Corporate Services Department.
• Review and revise documents and correspondence.
• Billing of accounts; handling client collections.
• Other general administrative and secretarial support services as required.

Qualifications

• A strong corporate legal assistant background, with a minimum of five years’ related experience. Consideration may be given to those coming from an investment, real estate and/or business/corporate environment.
• Strong analytical, organizational and project management skills.
• Confident and hardworking with a willingness to be an active part of the deal team.
• The ability to function well under pressure; handle large transactions, fast pace and multiple assignments without sacrificing quality of work product.
• Meticulously detail-oriented – excellent spelling, grammar and proof-reading skills.
• Ability to exercise sound judgment and discretion, anticipate and take initiative.
• Strong document production skills and advanced level of proficiency in MS Office.
• Adaptable, creative and dependable with strong interpersonal and communication skills (both oral and written).
• Flexibility to work occasional overtime.
• A certificate/diploma from an accredited Legal Administrative Assistant or Paralegal program is desirable.

Please submit a cover letter and resume to Elizabeth Jackson at: ejackson@farris.com.

We thank all candidates for their interest in Farris, however, only shortlisted candidates will be contacted.

General Accountability

The Residential Real Estate LAA – Conveyancing will have recent BC experience, specializing in the field of residential conveyancing and land development transactions.

Primary Responsibilities

• You will manage a file from start to finish including opening and closing
• Review and process purchase and sales contracts, deposits and payouts
• Prepare discharge of mortgages and reporting discharge particulars to purchaser’s legal representative
• Prepare and finalize reporting letters
• Communicate with vendors, purchasers, financial institutions, clients, lawyers, realtors and others
• Maintain BF system
• Handle monthly billings

Education, Training & Skills

We are seeking a candidate with a Legal Administrative Assistant certificate or diploma from a recognized program and a thorough knowledge of conveyancing procedures. The ability to work independently and yet be a team player is a must.

• Excellent written composition, spelling, grammar, editing and verbal communication skills including ability to communicate in a professional, mature and courteous manner
• Strong document productions skills and a solid proficiency in MS Word and Excel
• The ability to work under strict deadlines
• Strong knowledge and experience with Econveyance, LTSA and e-filing
• Exceptional organizational skills
• High degree of accuracy and attention to detail in work product
• Flexibility to work occasional overtime will be necessary

We are looking to fill this position immediately and invite you to forward a detailed resume, with references, in confidence to Sandy Claggett, Office Administrator at sclaggett@farris.com.

We thank all candidates for their interest in Farris; however, only shortlisted candidates will be contacted.

Reporting to a Senior Solicitor Partner, the Legal Administrative Assistant is responsible for:

• Establishing and maintaining all client information and organizational systems
• Contact with clients, accounting and other professionals
• Contact with government agencies and other law firms
• Drafting and management of transactional documents and correspondence
• Management of transactional timelines and reporting on completion of transactions
• Filings with government agencies
• Maintenance of corporate records in both paper and electronic forms
• Client billing
• General administrative services relating to client transactions

Education, Training & Skills

• Five years related experience is desirable
• Advanced level of proficiency in using Microsoft Office, Adobe and BC Online
• Strong document production skills and familiarity with electronic document management and comparison systems
• Experience using “ALF” corporate data base considered an asset
• Ability to take initiative and think ahead
• Strong organizational, communication and interpersonal skills
• An ability to multi-task under pressure
• High energy team player
• Positive and willing attitude
• Meticulously detail oriented – excellent spelling, grammar and proof-reading skills – attention to detail is a must
• Keyboarding of at least 60 w.p.m.
• Flexibility to work overtime
• Preference will be given to candidates who have completed an accredited Legal Assistant program

Please forward a detailed resume, with references, in confidence to Sandy Claggett, Office Administrator at sclaggett@farris.com.

We thank all candidates for their interest in Farris; however, only shortlisted candidates will be contacted.

General Accountability

The Residential and Commercial Real Estate Paralegal will be responsible for assisting the real estate team including drafting, reviewing, and analyzing residential and commercial real estate documents, conducting title/due diligence searches, and closings.

Primary Responsibilities

• Administer files from start to finish.
• Residential and commercial conveyancing and other administrative support to the real estate group, as required.
• Prepare all loan and security documentation relating to residential and commercial conveyancing transactions.
• Conduct title and off-title due diligence searches including pre and post registration searches.
• Draft statutory right of ways, covenants, and easements.
• Prepare and file EFS applications for registration of documents and plans.
• Review and process purchase and sales contracts, deposits and payouts.
• Prepare all internal documents relating to trust transactions.
• Prepare discharge of mortgages and reporting discharge particulars to purchaser’s legal representative.
• Prepare and finalize reporting letters.
  Communicate with vendors, purchasers, financial institutions, clients, lawyers, realtors and others.
• Participate in client interviews, engage in direct phone and e-mail communications with clients and others and attend to execution of documents by clients.

Education, Training, Skills and Experience

• Three to five years’ related paralegal experience covering all aspects of residential and commercial real estate transactions (contracts, surveys, title and loan documents and closings.)
• Strong document production skills and a solid proficiency in MS Word and Excel.
• Familiarity and experience with e-filing.
  Excellent communication skills, including ability to communicate in a professional, mature and courteous manner.
• Excellent organizational skills.
• Ability to handle multiple assignments without sacrificing quality or attention to detail.
• A team player who can work independently and take the initiative.
• A certificate/diploma from an accredited Paralegal program would be an asset.

Please forward resumes to Human Resources or email: ejackson@farris.com.

We thank all candidates for their interest in Farris; however, only shortlisted candidates will be contacted.